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Securing Overdue Accounts in International Goods Distribution


The recovery of overdue accounts in international goods distribution is a critical aspect of maintaining financial stability and business growth. In this article, we will explore a three-phase recovery system for company funds, focusing on the initial recovery process, legal action, and attorney involvement, as well as recommendations and costs associated with the recovery process.

Key Takeaways

  • Thorough investigation of debtor’s assets is crucial for determining the possibility of recovery
  • Options for closure of the case or proceeding with legal action should be carefully considered
  • Upfront legal costs for litigation range from $600.00 to $700.00, depending on debtor’s jurisdiction
  • Competitive collection rates are tailored based on the number of claims submitted and the age of the accounts
  • The recovery system involves skip tracing, investigation, and continuous attempts to contact debtors

Recovery System for Company Funds

Phase One: Initial Recovery Process

Within the first 24 hours of account placement, a multi-faceted approach is initiated. Debtors receive the first of four letters via US Mail, marking the commencement of the recovery process. Concurrently, cases undergo skip-tracing and investigation to secure optimal financial and contact information.

Efforts to contact the debtor are relentless, employing phone calls, emails, text messages, faxes, and more. The goal is to negotiate a resolution swiftly. Daily attempts are made for the first 30 to 60 days, ensuring no stone is left unturned.

If these persistent efforts do not yield a resolution, the case escalates to Phase Two, involving legal expertise.

The initial phase is critical, setting the tone for the recovery process. It’s a period where communication is key, and the groundwork for potential legal action is laid. Should this phase fail to secure the overdue accounts, the path is paved for more stringent measures.

Phase Two: Legal Action and Attorney Involvement

When internal recovery efforts falter, the baton is passed to legal experts. Attorneys step in, brandishing the weight of the law. Their arsenal includes demand letters on law firm letterhead and persistent calls. If these measures don’t yield results, a strategic decision awaits.

The choice is stark: pursue litigation with associated costs, or retreat and resume standard collection activities.

Costs for legal proceedings are upfront and vary by jurisdiction, typically between $600 to $700. These cover court costs, filing fees, and the initiation of a lawsuit. The table below outlines the potential fees:

Action Cost Range
Court Costs & Filing Fees $600 – $700

Should litigation commence and fail, the financial obligation to the firm or attorney ceases. The focus then shifts to Phase Three, where recommendations are tailored and costs scrutinized.

Phase Three: Recommendations and Costs

Upon evaluating the debtor’s assets and the facts of the case, our firm will advise on the most prudent course of action. If prospects of recovery are dim, we suggest case closure with no fees incurred. Conversely, should litigation be deemed viable, a decision to proceed necessitates upfront legal costs, typically between $600 to $700.

Litigation is a serious step, involving court costs and filing fees. Should you opt for legal action, our affiliated attorney will initiate a lawsuit to recover all owed sums, including legal expenses. In the event of unsuccessful litigation, no further charges apply from our firm or attorney.

Our fee structure is competitive and varies based on claim volume and age:

  • For 1-9 claims:

    • Under 1 year: 30%
    • Over 1 year: 40%
    • Under $1000: 50%
    • With attorney: 50%
  • For 10+ claims:

    • Under 1 year: 27%
    • Over 1 year: 35%
    • Under $1000: 40%
    • With attorney: 50%

Deciding against litigation allows for withdrawal of the claim without fees, or continuation of standard collection efforts. The choice is yours, but it must be informed and strategic.

Frequently Asked Questions

What is the Recovery System for Company Funds?

The Recovery System for Company Funds is a 3-phase process designed to recover company funds from overdue accounts in international goods distribution. It includes Phase One: Initial Recovery Process, Phase Two: Legal Action and Attorney Involvement, and Phase Three: Recommendations and Costs.

What happens in Phase One of the Recovery System?

In Phase One, the following actions take place within 24 hours of placing an account: the first of four letters are sent to the debtor via US Mail, skip-tracing and investigation of the debtors’ financial and contact information, and attempts to contact the debtor to resolve the matter using various communication methods.

What occurs in Phase Two of the Recovery System?

In Phase Two, the case is forwarded to one of the affiliated attorneys within the debtor’s jurisdiction. The attorney drafts letters demanding payment and attempts to contact the debtor via telephone. If all attempts to reach a conclusion fail, a letter is sent to the client explaining the issues surrounding the case and the recommended next steps.

What are the recommendations and costs in Phase Three?

In Phase Three, there are two possible recommendations. If recovery is deemed unlikely, the case may be recommended for closure with no owed fees. If litigation is recommended, the client has the option to proceed with legal action, paying upfront legal costs, or to withdraw the claim with no owed fees. The rates for collection also vary based on the age and amount of the accounts.

What are the upfront legal costs for proceeding with legal action?

The upfront legal costs for proceeding with legal action typically range from $600.00 to $700.00, depending on the debtor’s jurisdiction. Upon payment of these funds, the affiliated attorney will file a lawsuit on the client’s behalf for all monies owed.

What are the collection rates for accounts placed with an attorney?

For accounts placed with an attorney, the collection rates are 50% of the amount collected for accounts under 1 year in age, 50% for accounts over 1 year in age, and 50% for accounts under $1000.00.